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Career Opportunities

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The Canadian Centre on Substance Abuse (CCSA) provides national leadership to reduce alcohol and other drug-related harms. We bring people and knowledge together to improve the health and safety of Canadians, famili​es and communities.

CCSA welcomes applications from people with disabilities. Accommodations are available upon request for candidates during all aspects of the selection process.

CCSA has the following exciting and rewarding career opportunities in Ottawa:

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Position Title:  Executive Assistant to CEO and Corporate Secretary to the Board of Directors

Reports to: Chief Executive Officer

The Canadian Centre on Substance Abuse (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations to improve the health and safety of Canadians. A non-governmental organization (NGO) with a national focus, CCSA’s vision is that all people in Canada live in a healthy society free of alcohol- and other drug-related harm.

The Executive Assistant to the Chief Executive Officer (CEO) and Corporate Secretary to the Board of Directors is responsible for managing the day-to-day administrative requirements of the CEO and the Board of Directors to help ensure the smooth management of the overall organization providing senior administrative support to the CEO.

Responsibilities

  • Manage the CEO’s daily activities and provide support to the Board of Directors

  • Maintain the CEO’s calendar and schedule of events by assessing priorities and scheduling meetings

  • Supervise the Executive Office Administrative Assistant (0.5 FTE)

  • Facilitate communication between members of the Board and the CEO

  • Brief the CEO on the priority of issues and upcoming events

  • Manage the development and flow of documents and correspondence for review and approval by the CEO

  • Follow up on outstanding action items that have been delegated to staff from the CEO

  • Complete and submit entries for the purpose of tracking activities, goals and objectives by the Executive OfficeRecord division staff's leave in the Outlook calendar.

  • Provide governance, administrative and logistical advice and support to the Board of Directors

  • Liaise directly with the Office of the Minister of Health, the Privy Council Office and the Prime Minister’s Office about to Board membership issues

  • Initiate and coordinate the logistics for all Board of Directors’ meetings

  • Draft Senior Leadership Team, Board of Directors and Board Committee agendas for approval by the Chair of the Board of Directors

  • Coordinate documentation from directors for insertion into the Board briefing materials and prepare the final package for distribution

  • Record and prepare minutes of the Senior Leadership Team, Board of Directors and Board Committee meetings

  • Prepare regular and ad hoc reports such as the Strategic Directions quarterly updates on behalf of the Executive Office

  • Manage special projects on behalf of the CEO

Qualifications

  • Excellent oral and written communications skills in English.

  • Enthusiastic team player

  • Ability to communicate effectively and tactfully with staff, Board members and the public.

  • Well-developed analytical and reasoning skills

  • Ability to apply complex administrative, management and governance concepts and instructions.

  • High initiative to learn new skills, procedures, technologies, computer programs

  • Ability to anticipate and act accordingly to prevent difficult situations from occurring.

  • Strong organizational and customer service skills

  • Ability to work well under pressure

  • Professional demeanour

  • Sound judgement, courtesy and discretion

  • Dependability and punctuality are essential

  • Proficient in MS Office suite of products

Education and Experience

  • Six to 10 years of progressive administrative assistant experience with a minimum of four years as an Executive Assistant

  • The minimum level of knowledge is normally attained through completion of a 3-year Community College program in business administration, or equivalent professional practice in the administrative field

Assets

  • Bilingual — English and French

  • Good knowledge of Board Governance

  • Knowledge of contact management databases

  • Experience working with a Board of Directors in a governance environment

Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to hr@ccsa.ca. We thank all respondents; however, only those candidates selected for an interview will be contacted.

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Position Title:  National Priority Advisor (12-month contract)

Reports to: Director, Strategic Partnerships and Knowledge Mobilization

The Canadian Centre on Substance Abuse (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations to improve the health and safety of Canadians. A non-governmental organization (NGO) with a national focus, CCSA's vision is that "all people in Canada live in a healthy society free of alcohol- and other drug-related harm."

It is the mandate of the Strategic Partnerships and Knowledge Mobilization (SPKM) division to facilitate, lead and participate in gathering, connecting and mobilizing people, knowledge and other resources for collective action and change toward shared goals.

The National Priority Advisor (NPA) reports to and works under the direction of the Director, SPKM. As an integral member of SPKM division, the NPA advises and leads the advancement of defined priority areas according to identified strategic directions.

The NPA is responsible for building new and fostering existing partnerships that raise the profile of CCSA and its work. The NPA is also accountable for building, creating, sustaining and leveraging effective partnerships that maximize individual and collective efforts to ensure that assigned national priorities are successfully executed and implemented.

Responsibilities

Within the limits of delegated authority, the NPA is responsible for the following duties:

  • Identify and engage key stakeholder and partners in the advancement of CCSA's priorities

  • Build, consult with, sustain and enhance action-oriented relationships with key partners and other stakeholders

  • Develop, facilitate and participate in internal and external working and advisory groups

  • Monitor the activities of key partner organizations across Canada and stay abreast of their developments as they relate to CCSA's priorities

  • Scan research, jurisdictions and other relevant organizations' efforts to proactively identify key issues and trends. and ensure CCSA's activities are responsive to the field and our context

  • Identify needs, gaps, strengths and opportunities for collaboration

  • Coordinate, support and participate in initiatives aligned with CCSA's activities

  • Ensure the ongoing participation and commitment of existing partners and stakeholders related to priority projects by supporting them in their endeavours to work with CCSA

  • Advise and prepare written briefs to the CCSA Senior Leadership Team about relevant developments within key stakeholder areas as they relate to CCSA's priorities

  • Prepare recommendations and advise CCSA's Senior Leadership Team on strategic linkages and opportunities for collaboration with key stakeholders in efforts to advance CCSA's vision, mission and mandate

  • Recommend and facilitate the building and fostering of existing and new relationships among CCSA's Senior Leadership Team, partners and stakeholders

Qualifications

  • University degree or equivalent experience in health sciences, social sciences, management, business administration or related field

  • 3–5 years of progressively responsible related work experience

  • Experience leading and managing complex and multiple projects

  • Experience in stakeholder management or public relations

  • Experience working with a variety of stakeholders to achieve goals through consensus building

  • A master communicator with superior ability to bring the right people to the table at the right time in the project cycle

  • Excellent interpersonal, verbal and written communication skills; in particular, superior writing skills are required to develop and write reports, funding proposals, etc.

  • Experience in organizing, chairing and facilitating meetings with internal staff and external stakeholders

  • Strong organizational, planning and time management skills, with the ability to multitask, produce and coordinate projects with tight timelines

  • Proven ability to foresee risk and allow for contingency when planning; monitor and adjust plans, as necessary

  • Superior relationship and partnership management skills

  • Experience or expertise in the field of substance abuse

  • Knowledge of the theories, concepts, approaches, policies and practices relevant to substance abuse prevention

  • Knowledge of concepts, approaches and practices relevant to project management and stakeholder management

Assets

  • Bilingualism — French and English

  • Experience working in or with governmental, non-governmental and international organizations

  • Project management experience in both the public and private sectors

Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to hr@ccsa.ca.​ We thank all respondents; however, only those candidates selected for an interview will be contacted.​

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Position Title:  Research and Policy Analyst

Reports to: Director, Research & Policy

The Canadian Centre on Substance Abuse (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations to improve the health and safety of Canadians. A non-governmental organization (NGO) with a national focus, CCSA's vision is that "all people in Canada live in a healthy society free of alcohol- and other drug-related harm."

Reporting to the Director, Research and Policy, the Research & Policy Analyst (RPA) is a subject matter expert who conducts research and responds to research requests (both internal to CCSA and external), and provides research-based policy analysis relevant to CCSA's priorities. The RPA may represent CCSA on various expert committees and working groups and provide advice on research initiatives and their impact on public policy. The RPA works in collaboration with CCSA's external facing divisions to communicate key messages and aid in the knowledge mobilization of research findings.

Responsibilities

  • Facilitates and initiates national research initiatives in addictions

  • Collaborates with researchers within CCSA and with those of other agencies to determine the nature and scope of studies required

  • Contributes to the strategic development of CCSA's research program

  • Plans and conducts research studies on specific aspects of substance use, substance abuse and addiction relevant to the organization's strategic directions and priorities

  • Performs internal quality peer reviews of research proposals, analyses, results and reports

  • Implements processes to help CCSA identify and promote important emerging areas of research

  • Contributes to research grant proposals to gain additional research funding for CCSA

  • Represents CCSA on expert committees and working groups and liaises with external scientific and clinical advisors

  • Provides functional advice to other RPAs in conducting specific studies

  • Determines the appropriate research methodologies, analytical techniques, designs, models, scope, timelines and costs of research projects

  • Determines data or information requirements and negotiates agreements with other organizations or government bodies to obtain data

  • Prepares ethics applications for review by Research Ethics Boards

  • Gathers information and performs appropriate quantitative or qualitative analyses

  • Conducts or identifies existing research knowledge syntheses to inform policy and practice

  • Prepares reports with conclusions and recommendations or proposals for further study

  • Reviews research proposals from other analysts and kindred agencies

  • Responds to requests for information and advice from other research analysts

  • Conducts media interviews, webinars and workshops, and obtains and provides expert opinions on relevant issues

  • Publishes in peer-reviewed and non-peer reviewed journals

  • Presents finding of research at conferences, workshops and symposia

  • Conducts research-based policy analyses on topical matters related to substance use

  • Incorporates new and emerging research knowledge into policy position papers

  • Conducts impact analyses of new research directions vis-à-vis existing policies and practices in the addictions field

Qualifications

  • Masters or Ph.D. in an addiction-related field or post-doctoral training in an addiction-related field

  • Three to five years' research experience in the social sciences, population health, epidemiology, psychology or clinical sciences related to the addiction field

  • Experience working with SAS or SPSS or both

  • Fully developed analytical and reasoning skills

  • Ability to understand, express and apply complex quantitative and/or qualitative analyses, concepts, methods and procedures

  • Ability to perform knowledge syntheses and critically appraise and evaluate research.

  • Strong knowledge base of the addiction literature

  • Strong written and oral communications skills

  • Evidence of peer-reviewed publications and presentations at conferences

  • Experience effectively liaising with local, national and international stakeholders from various sectors

  • Strong time management skills

  • Ability to work independently

Assets

  • Research background and experience related to prescription drug misuse, youth drug use prevention or recovery from addiction

  • Experience in preparing successful grant proposals and reviewing grant proposals, particularly with federal research granting bodies (e.g., CIHR, SSHRC and federal departments and agencies such as Health Canada and Public Safety Canada)

  • Experience analyzing public policy and determining the implications of new research knowledge for application by policy makers

  • Experience with research project management, including budget management

  • Experience mentoring researchers

  • Bilingualism (French/English)

Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to hr@ccsa.ca.​ We thank all respondents; however, only those candidates selected for an interview will be contacted.​

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Future Opportunities​​​​​

​We are always interested in receiving resumes from qualified and committed candidates, particularly in the following areas:

  • Knowledge exchange and partnership development

  • Research and Policy Analyst​​

Please submit your resume to hr@ccsa.ca. Thank you!​​​